PURCHASING

Robin Williams
Purchase Clerk
Robin.Williams@co.hancock.ms.us
Phone: 228-466-8231 Fax: 228-466-8234

 

Hancock County Purchasing Department is committed to the highest standards of service. Our primary objective is to have on hand necessary goods to provide uninterrupted operations at the lowest possible expense. More briefly summarized: it is to obtain what is wanted, when it is wanted, where it is wanted, of the right quality and at the right cost.

Duties & Responsibilities

The Department of Purchasing has sole responsibility to purchase all equipment, heavy equipment, machinery, supplies, commodities, materials, and services used by any office or department of the county except those offices or departments whose expenditures are not required by law to be approved by The Board of Supervisors (31-7-101,103).

Purchasing Guidelines

  • $0 – $5,000 – Quotes requested but not required
  • $5,000 – $50,000 –  Formal written quotes required (Competitive)
  • $50,000 and above – Sealed bid process including public advertising

Hancock County Bids

Request for Qualifications
Professional Engineering/Monitoring Services for Hancock County Debris Removal Re: Tropical Storm Cristobal

HANCOCK COUNTY is requesting proposals from qualified firms and individuals for engineering services for monitoring the contractor removing debris in Hancock County related to debris from Tropical Storm Cristobal in Hancock County. The project may be funded at least partially through federal disaster funds.

Hancock County is requesting proposals for the provision of debris removal monitoring, contractor compliance, and construction oversight services, and all matters incidental thereto for the debris removal project. Proposers shall be willing, ready and able to promptly provide the services on timelines established by the County, which shall require mobilization within two days of award. Hancock County will only contract with a responsible contractor possessing the ability to perform successfully under the terms and conditions of this procurement, as determined by the Supervisors and/or its selection committee. The County’s selection committee will consider technical issues as relates to the proposals received and the grant requirements and may obtain assistance with this review in its discretion. Responding firms or individuals should submit a statement of their qualification and experience, as well as that of all of their pertinent personnel.  Proposals will be evaluated by a selection team on the basis of the following criteria and ranked by an assigned point system, being 20 points maximum per category: 1) Knowledge and experience providing services related to federal grant projects and compliance with public policy; 2) Technical competence of staff and principals (qualifications), record of past performance and ability to perform services required; 3) Personnel resources and assessment ability, and entity/individual financial and technical resources; 4) contractor integrity; and 5) knowledge of and familiarity of projects such as those needed for this project.

Firms will be evaluated and ranked using the above criteria. Hancock County reserves the right to negotiate compensation and terms for each of those services with the selected firm as being most qualified, with the amount of any and all costs being capped and with the County also utilizing relevant federal cost principles. In the instance negotiations with the highest-ranking qualified firm fail, Hancock County may negotiate with the second highest scoring responsive firm, and so forth. Hancock County reserves the right to reject any or all proposals and to waive any irregularities or formalities in the proposal process, and to reject any and all proposals. By submitting a proposal, the proposing entities or persons waive any right to seek damages related to their proposal and acknowledge the County’s right to reject any or all proposal, or portions thereof. Hancock County further reserves the right to engage entities or firms for only some of the services listed above.

All proposals should be sealed and properly labeled “Professional Monitoring Proposals – Cristobal Debris Removal.” The County is an equal opportunity employer and contractor, and specifically solicits with this proposal small and minority firms, women’s business enterprises and labor surplus area firms to submit proposals. The County will further take additional further steps to assure that such minority businesses, women’s business enterprises and labor surplus area firms are used when possible, including its right to utilize any of the methods outlined in 2 CFR Section 200.321.  Any contract resulting from this request for proposals will contain contract provisions including those listed in Title 2 CFR Sections 200.318-316, or otherwise required by the federal funding guidelines. Proposers shall agree to be bound by those terms and to ensure grant and work compliance with the same.

Proposals shall be addressed and delivered to Eddie Favre, County Administrator, no later than 5:00 p.m. on June 12, 2020. Proposals may be mailed or hand-delivered to: Attention: Office of the County Administrator, 854-A Highway 90, Bay Saint Louis, MS 39520. Proposals may also be emailed to eddie.favre@hancock.ms.us. Any emailed, mailed or hand-delivered proposal must actually be received by the County Administrator prior to the 5:00 p.m., June 12, 2020 deadline. The name and mailing address of the firm or individual submitting the proposal should appear on the face of the envelope. Please submit any questions you have concerning this matter via U.S. Mail, postage prepaid to Eddie Favre at 854-A Highway 90, Bay Saint Louis, MS 39520. The proposals will be opened and read aloud at 5:30 pm. on June 12, 2020, at 854 Highway 90, Bay St. Louis, MS 39520.

Request made pursuant to June 10, 2020 Order of Board of Supervisors.
Scotty Adam, President

INVITATION TO BID

Bids for the HANCOCK COUNTY Tropical Storm Cristobal SAND BEACH AND PEDESTRIAN PATH  BULK DEBRIS PICKUP, HAUL AND DISPOSAL addressed to the Hancock County Board of Supervisors will be received at 854 Highway 90,  Bay St. Louis, MS or via email to eddie.favre@co.hancock.ms.us, until 5:00 P.M. local time on the 12th day of June, 2020. Any bids received after the time and date specified will not be considered and will be returned unopened. The bids will be opened and read allowed at 5:30 p.m. on June 12, 2020 at 854 Highway 90, Bay Saint Louis, Mississippi 39520.

All bids must be addressed to the Hancock County Board of Supervisors; marked “SEALED BID for Cristobal Debris Removal”, and specify the name of the bid item.  If a bid is submitted by mail, the address of the Hancock County Board of Supervisors is 854 Highway 90, Bay St. Louis, MS 39520. If submitted electronically, the address is eddie.favre@co.hancock.ms.us.

Each bid must be submitted on the prescribed for.

In order to perform work for projects over $50,000, the successful bidder shall, as applicable, hold or obtain such Contractor’s and business licenses as required by state statutes including certification of responsibility required by Section 31-3-21, Mississippi Code of 1972, as amended.  Bidder’s certification number or a statement that the Bid inside is less than $50,000 shall appear on the outside or exterior of the envelope or container of such bids, failing which said bid shall not be opened or considered.  Changes for this bid shall not be made by notations on the exterior of the container of the bid.

Before a Contract will be awarded for the work contemplated herein, the Owner will conduct investigation as is necessary to determine the performance record and ability of the apparent lowest responsible responsive qualified bidder to perform the size and type of work specified under this Contract.  Upon request, the bidder shall submit such information as deemed necessary by the Owner to evaluate the bidder’s qualifications.

The right is reserved to reject all bids or any bid not conforming to the intent and purpose of the Contract Documents, or to waive any informality in the bidding, and to postpone the award of the Contract. This bid is being submitted on an expedited basis given the state of emergency arising from Tropical Storm Cristobal, pursuant to Mississippi Code Section 31-7-1 (f) and under 2 CFR Section 200.320 for award on an expedited basis. Contractors submitting the proposal agree that if awarded, they shall have deliverable the payment and performance bonds, insurance and all other requirements necessary for the award within 24 hours of the award. Contractors shall be expected to be mobilized to site promptly, no later than 48 hours after award. The County will further take additional matters toward encouraging bids from small and minority firms, women’s business enterprises and labor surplus area firms. The County may also utilize those measures detailed in 2 CFR 200.321. Any contract resulting from this bid request will contain contract provisions including those listed in Title 2 CFR Sections 200.318-326, or otherwise required by federal requirements. Bidding documents may be obtained from Maureen Anderson, maureen.anderson@co.hancock.ms.us, beginning on June 10, 2020, after 1:00 p.m.

BID SPECS

BID TABULATIONS

If you are a vendor and are interested in doing business with Hancock County, please send a copy of your W-9 and a brief description about what you have to offer.

 

Hancock County Purchasing Department

854 Highway 90, Suite A,
Bay Saint Louis, MS 39520 

Mississippi Bid Network

Central Bidding

Bid Opportunities – Mississippi Contract Procurement Center